Top tips for Leaders when conducting video calls

Before conducting a video call remember that many people are experiencing major disruption to their lives and some are under significant stress, so plan your video call accordingly. Limit video calls to those which are necessary.

Create the meeting and always include an agenda in the meeting description.

Begin the video call 5mins before the scheduled start time. Use the background blur feature. This puts you in focus and conceals everything behind you. Ideally natural or artificial light is in front of you or beside you when you are conducting a video call.

Welcome everyone as they join the video call and ask about their well-being. Try to get everyone to speak as they join as this may also encourage further participation later when you need it. Tell people that it is optional whether they have their video camera on or not.

Put a message in the meeting chat to encourage people to use this space if they have a question or information to share. Mention the Meeting Chat as you start your video call. Keep an eye on this space as the video call progresses.

Start the meeting only a few minutes after the scheduled start time or on the start time if everyone is present and has been welcomed. Check that it is OK for you to record the video call. This recording will be useful for those who may experience disruptions at home during the meeting.

When you begin the video call outline the agenda and give estimated times for how long things will take and what you expect from participants in the video call.

Allow lots of opportunities for others to speak and be prepared for a delay before others speak.

There are more useful tips here.